General functions
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      Use Importer Function

      The Importer is available in several areas of the Robin Data software, with this data protection templates, such as processing activities, TOMs or legal bases, can be inserted into your data protection documentation.

      Content 

      Background

      The Robin Data software is based on an extensive database, which Robin Data GmbH has developed together with lawyers and data protection officers. This database contains a large number of, among other things, processing activities, data types, data categories, legal bases, TOMs.

      Users of Robin Data software can access these data protection templates. The access to these templates is partly done via the so-called "Importer". For example, users can filter all processing activities in the database according to an applicable industry and import applicable processing activities into their own data protection documentation.

      Area of application of the Importer

       The Importer is available in the following areas of Robin Data software:
      • Processing activities
      • Technical-organisational measures (TOMs)
      • Legal basis of data protection law
      • Special legal basis

      Importing processing activities

      1. In the main menu click on Data protection: A dropdown menu will open.
      2. In the dropdown menu click on List of processing activities: The table view will open.
      3. Click on the button +Processing activity: The Importer will open.

      Here is a detailed article on the processing activities importer.

      Importing technical-organisational measures (TOMs)

      1. In the main menu click on Compliance: A dropdown menu will open.
      2. In the dropdown menu click on Technical-organisational measures (TOMs): The table view will open.
      3. Click on the button +TOMs: The Importer will open. 


      Importing legal basis of data protection law

      1. In the main menu click on Organization master data: A dropdown menu will open.
      2. In the dropdown menu click on Legal basis in data protection: The table view will open.
      3. Click on the button +Legal basis in data protection: The importer will open. 

      Importing special legal basis

      1. In the main menu click on Organization master data: A dropdown menu will open.
      2. In the dropdown menu click on Speical legal basis: The table view will open.
      3. Click on the button +Special legal basis: The importer will open.

      Use Importer

      Each Importer filters the Robin Data software database according to the following criteria:

      1. Industry filter: select desired industries to display in the results list.
      2. Search field: Enter the processing activity to be searched for.
      3. Hide imported templates: Hide or show imported templates.
      4. Further selectors depending on the subject area (e.g. categories, legal bases).

      Industry filter

      By default, the industry filter displays the industry specified during registration. By clicking on the "x" of displayed industry tags, you can remove them from the filter. If you click in the industry search field, you can add new or additional industries and then select them.

      Search field

      The search field searches in a full text search the name and / or description of the processing activities / TOMs / legal bases filtered via the industry. The result list is updated accordingly.

      Note

      To avoid multiple selections in one update process, the branch filter is locked for a short moment during the update process.

      Hide imported templates

      Robin Data Importer is intelligently designed. You can automatically hide already imported templates from the results list.

      • Toggle the "Show all" switch to "Show non-existent": The result list will be updated accordingly.
        processing_activities_3

      Delete imported templates

      Robin Data wants you to have an overview of available documents. If you import a document, open it and delete it WITHOUT saving it, the document will be credited to you again.

      • You can delete the document directly by clicking the Delete button in the open document or delete it in the table.
      • To close an open document without saving it, press the "X" in the upper right corner of the open document form.
        processing_activities_6
      • Or press the "ESC" key on your keyboard.

      Any other question? - We are here for you.

      If you have any questions about the software, please feel free to contact our support team. You can reach us at support@robin-data.io.