---
title: Define roles in the organisation
---

[Skip to content](https://help.robin-data.io/en/define-roles-in-the-organisation#main-content)

- [English](https://help.robin-data.io/en/define-roles-in-the-organisation)
- [Deutsch](https://help.robin-data.io/rollen-in-der-organisation-definieren)

English

Show submenu for translations

[Contact](https://help.robin-data.io/en/kb-tickets/new?hsLang=en)

![Robin\_Data\_Wortmarke\_light\_800x140.png\]](https://help.robin-data.io/hs-fs/hubfs/Logo/Robin_Data_Wortmarke_light_800x140.png?height=40&name=Robin_Data_Wortmarke_light_800x140.png)

Open main navigation

Close main navigation

- - [English](https://help.robin-data.io/en/define-roles-in-the-organisation)
    - [Deutsch](https://help.robin-data.io/rollen-in-der-organisation-definieren)

  English
  
  Show submenu for translations
- [Contact](https://help.robin-data.io/en/kb-tickets/new)
- Go to robin-data.io

 Go to robin-data.io

 Hi, what questions do you have about the Robin Data Software?

- There are no suggestions because the search field is empty.

1. [Help-Center](https://help.robin-data.io/en?hsLang=en)
2. [Robin Data ComplianceOS®](https://help.robin-data.io/en/robin-data-complianceos?hsLang=en)
3. [Organisational data](https://help.robin-data.io/en/robin-data-complianceos?hsLang=en#organisational-data)

# Define roles in the organisation

## Robin Data provides users with common roles, these can be imported into the account. In addition, other roles can be created. Example roles are department manager, data protection coordinator or authorised signatory.

### Content

- [Background](https://help.robin-data.io/en/define-roles-in-the-organisation#background)
- [Import roles in the organisation](https://help.robin-data.io/en/define-roles-in-the-organisation#import)
- [Create roles](https://help.robin-data.io/en/define-roles-in-the-organisation#create)

### Background

**Internal organisational roles** can be imported or created under the organisational data. In contrast to functional areas, roles do not refer to task areas that combine different roles in the organisation (e.g. accounting), but to individual cross-area roles (e.g. area manager). Robin Data provides users with common roles, these can be imported into the account. Additional roles can be created. Example roles are department manager, data protection coordinator or authorised signatory.  

Roles can be selected when users create [people at locations](https://help.robin-data.io/en/manage-people-of-your-own-organization?hsLang=en#organisation) in Robin Data ComplianceOS®. 

### Import roles in the organisation

Roles in the organisation can be imported under the organisational data.

1. In the main menu click on **Organisational data**: A dropdown menu opens.
2. Move the mouse pointer over the menu item **Organisation**: Another dropdown menu opens.  
   ![orgastammdaten-3](https://help.robin-data.io/hs-fs/hubfs/orgastammdaten-3.png?width=377&height=335&name=orgastammdaten-3.png)
3. In the second dropdown menu click on **Role**: A new window opens.
4. Click on the button **+Role in the organisation**: The slider opens via which roles in the organisation can be searched for in the database and imported.  
   ![organisationsrolle\_3](https://help.robin-data.io/hs-fs/hubfs/organisationsrolle_3.png?width=688&name=organisationsrolle_3.png)
5. Select the roles that you would like to import.
6. Click on the button **Import**.

### Create roles

1. In the main menu click on **Organisational data**: A dropdown menu opens.
2. Move the mouse pointer over the menu item **Organisation**: Another dropdown menu opens.
3. In the second dropdown menu, click on **Role**: A new window opens.
4. Click on the button **+Role in the organisation**: The slider will open.
5. In the slider click on the button **New**: An empty input mask will open.  
   ![organisationsrolle\_4](https://help.robin-data.io/hs-fs/hubfs/organisationsrolle_4.png?width=565&name=organisationsrolle_4.png)
6. Fill out the fields of the input mask.
7. Click on the button **Save**.

#### Further questions? - We are here for you.

If you have any questions about the software, please contact our support team. You can reach us at [support@robin-data.io.](mailto:support@robin-data.io)

 

 

- [Robin Data ComplianceOS®](https://help.robin-data.io/en/robin-data-complianceos?hsLang=en#main-content)

    - [Top navigation: Compliance](https://help.robin-data.io/en/robin-data-complianceos?hsLang=en#top-navigation-compliance)
    - [Top navigation: Activities](https://help.robin-data.io/en/robin-data-complianceos?hsLang=en#top-navigation-activities)
    - [Top navigation: Data protection](https://help.robin-data.io/en/robin-data-complianceos?hsLang=en#top-navigation-data-protection)
    - [General functions](https://help.robin-data.io/en/robin-data-complianceos?hsLang=en#general-functions)
    - [Organisational data](https://help.robin-data.io/en/robin-data-complianceos?hsLang=en#organisational-data)
    - [Releases](https://help.robin-data.io/en/robin-data-complianceos?hsLang=en#releases)

[![Chill listening crop-3](https://help.robin-data.io/hs-fs/hubfs/Logo/Robin_Data_Signet_Base_Dark.png?width=24&height=24&name=Robin_Data_Signet_Base_Dark.png "Chill listening crop-3")](https://help.robin-data.io?hsLang=en)

robin-data.io Help-Center

<https://twitter.com/RobinData_DE> <https://www.facebook.com/robindatade/> <https://www.youtube.com/channel/UCwL85Jn8ANJgGF7H1EL59vA> <https://www.linkedin.com/company/35482940/>

Copyright © 2026, Robin Data GmbH